Your privacy is important to us. Soul Care, Limited ("Soul Care", "we", "us") respects your privacy regarding any information we may collect from you across our website, soulcare.com, the Soul Health Assessment, Soul Care Rhythms accounts and our mobile apps.
1. Information we collect
Log data
When you visit our website, our servers may automatically log the standard data provided by your web browser. It may include your computer’s Internet Protocol (IP) address, your browser type and version, the pages you visit, the time and date of your visit, the time spent on each page, and other details.
Device data
We may also collect data about the device you’re using to access our website. This data may include the device type, operating system, unique device identifiers, device settings, and geo-location data. What we collect can depend on the individual settings of your device and software. We recommend checking the policies of your device manufacturer or software provider to learn what information they make available to us.
Personal information
We may ask for personal information, such as your:
- Name
- Social media profiles
- Date of birth
- Phone/mobile number
- Home/Mailing address
- Website address
- Payment information
If you take the Soul Health Assessment, we also collect the information described in section 4.
2. Legal bases for processing
We will process your personal information lawfully, fairly and in a transparent manner. We collect and process information about you only where we have legal bases for doing so.
These legal bases depend on the services you use and how you use them, meaning we collect and use your information only where:
- it’s necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract (for example, when we provide a service you request from us);
- it satisfies a legitimate interest (which is not overridden by your data protection interests), such as for research and development, to market and promote our services, and to protect our legal rights and interests;
- you give us consent to do so for a specific purpose (for example, you might consent to us sending you our newsletter); or
- we need to process your data to comply with a legal obligation.
Where you consent to our use of information about you for a specific purpose, you have the right to change your mind at any time (but this will not affect any processing that has already taken place).
We don’t keep personal information for longer than is necessary. While we retain this information, we will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorised access, disclosure, copying, use or modification. That said, we advise that no method of electronic transmission or storage is 100% secure and cannot guarantee absolute data security. If necessary, we may retain your personal information for our compliance with a legal obligation or in order to protect your vital interests or the vital interests of another natural person.
3. Collection and use of information
We may collect, hold, use and disclose information for the following purposes and personal information will not be further processed in a manner that is incompatible with these purposes:
- to enable you to customise or personalise your experience of our website;
- to attribute any content (eg. posts and comments) you submit that we publish on our website;
- to process your subscription or any one-off payments;
- to enable you to access and use our website, associated applications and associated social media platforms;
- to contact and communicate with you;
- for internal record keeping and administrative purposes;
- for analytics, market research and business development, including to operate and improve our website, associated applications and associated social media platforms;
- to run competitions and/or offer additional benefits to you;
- for advertising and marketing, including to send you promotional information about our products and services and information about third parties that we consider may be of interest to you;
- to comply with our legal obligations and resolve any disputes that we may have; and
- to consider your employment application.
4. The Soul Health Assessment
The Soul Health Assessment is a free reflection tool for leaders, offered on soulcare.com and inside Soul Care Rhythms accounts. When you take it, we collect:
- Contact details: your name and email address, so your results can be saved to you.
- Background: your age range, gender, country, vocational role, and how long you have been journeying with the ideas of soul care. You can skip any of these.
- Your answers: the words you choose to describe this season of your life; how you rate your spiritual, relational, physical, mental, vocational and financial well-being; your stress and sleep; and how true a set of statements is for you, including statements about your relationship with God, your relationships with others, burnout and your work.
- Where you came from: if you took the assessment through an organization's link, the organization it came from.
Some of your answers reveal religious beliefs and information about your health and well-being. Some laws treat this as sensitive information. We collect it only when you choose to take the assessment and agree to this policy on its first screen, and you can stop at any time.
We use your assessment information to:
- show you your results and save them to your Soul Care Rhythms account if you create one;
- send you your results and related emails (see section 7);
- understand, in aggregate, how leaders are doing, and improve the assessment (see section 6);
- if your answers suggest you may be close to something that could disqualify you from your work, show you how to reach a Soul Care guide. We do not contact you about this unless you reach out.
While you are taking the assessment, your answers are held only in that browser tab and are cleared when you close it. They are saved to our systems when you finish. Assessment records are stored with our customer relationship provider, HubSpot, in the United States.
5. Who can see your assessment results
Your assessment results are kept private.
- You can see your results on screen when you finish, and in your Soul Care Rhythms account if you create one with the same email.
- Soul Care uses assessment results in aggregate, across many leaders, to understand how leaders are doing. Soul Care staff can access individual records only to operate and support the assessment, to help you when you ask, or where the law requires it. We never sell your assessment information or share your individual results with anyone else.
- Your organization: if you took the assessment through your organization's link, your organization's leaders receive a report on the group as a whole. They never see your individual answers or results. A group report is prepared only when at least 25 people from the organization have taken the assessment.
- Service providers that host and run our website, account system and email (including HubSpot) process this information on our behalf, under contracts that limit how they may use it.
6. Research
To keep the Soul Health Assessment accurate and useful, we study assessment results in aggregate. For this research we remove your name, email address and anything else that directly identifies you. Research data may be shared with researchers who work with Soul Care to validate and improve the assessment, under an agreement that they will not try to identify anyone. We may publish findings about leaders in general, such as how many are in a season of strengthening, but never information about you.
7. Emails, keeping your results, and young people
Emails. When you start the assessment or create a Soul Care Rhythms account, we add you to our email list. We will send you your results, a reminder if you start but do not finish, an invitation to take the assessment again after about three months, and occasional news and resources from Soul Care. Every email has an unsubscribe link, and unsubscribing does not delete your results.
Keeping your results. We keep your assessment history until you ask us to delete it, so you can see how your soul health changes over time. You can ask us for a copy of your assessment records, or ask us to delete them, at any time (see section 16). Deleting them removes your past results from your account. Research data that no longer identifies you may be kept.
Young people. If you are under 18, please take the assessment only with the permission of a parent or guardian. We do not knowingly collect information from children under 13; if we learn we have, we will delete it.
8. Our mobile apps
This policy also covers Soul Care's apps: Soul Care Silent Prayer, Soul Care Advent and the 90 Day Journal.
- What stays on your device. The apps do not send us your entries, prayers, profile name or settings. They are stored on your device. The apps have no Soul Care account system and use no analytics, advertising or tracking.
- iCloud sync (90 Day Journal). If you turn on iCloud Sync, your entries are stored in your own private iCloud account so they appear on your other devices. That data is held by Apple under Apple's privacy policy, and Soul Care cannot see it.
- Dictation (90 Day Journal). If you use the microphone to dictate an entry, speech is turned into text by Apple's built-in speech recognition. We do not receive the audio.
- Links out. If you follow a link from an app to soulcare.com or another site, that site's own policy applies.
9. Disclosure of personal information to third parties
We may disclose personal information to:
- third party service providers for the purpose of enabling them to provide their services, including (without limitation) IT service providers, data storage, hosting and server providers, ad networks, analytics, error loggers, debt collectors, maintenance or problem-solving providers, marketing or advertising providers, professional advisors and payment systems operators; and
- our employees, contractors and/or related entities.
- researchers who help us validate and improve the Soul Health Assessment, using information that does not identify you (see section 6).
10. International transfers of personal information
The personal information we collect is stored and processed in United States, or where we or our partners, affiliates and third-party providers maintain facilities. By providing us with your personal information, you consent to the disclosure to these overseas third parties.
We will ensure that any transfer of personal information from countries in the European Economic Area (EEA) to countries outside the EEA will be protected by appropriate safeguards, for example by using standard data protection clauses approved by the European Commission, or the use of binding corporate rules or other legally accepted means.
Where we transfer personal information from a non-EEA country to another country, you acknowledge that third parties in other jurisdictions may not be subject to similar data protection laws to the ones in our jurisdiction. There are risks if any such third party engages in any act or practice that would contravene the data privacy laws in our jurisdiction and this might mean that you will not be able to seek redress under our jurisdiction’s privacy laws.
11. Your rights and controlling your personal information
Choice and consent: By providing personal information to us, you consent to us collecting, holding, using and disclosing your personal information in accordance with this privacy policy. If you are under 18 years of age, you must have, and warrant to the extent permitted by law to us, that you have your parent or legal guardian’s permission to access and use the website and they (your parents or guardian) have consented to you providing us with your personal information. You do not have to provide personal information to us, however, if you do not, it may affect your use of this website or the products and/or services offered on or through it.
Information from third parties: If we receive personal information about you from a third party, we will protect it as set out in this privacy policy. If you are a third party providing personal information about somebody else, you represent and warrant that you have such person’s consent to provide the personal information to us.
Restrict: You may choose to restrict the collection or use of your personal information. If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by contacting us using the details below. If you ask us to restrict or limit how we process your personal information, we will let you know how the restriction affects your use of our website or products and services.
Access and data portability: You may request details of the personal information that we hold about you. You may request a copy of the personal information we hold about you. Where possible, we will provide this information in CSV format or other easily readable machine format. You may request that we erase the personal information we hold about you at any time. You may also request that we transfer this personal information to another third party.
Correction: If you believe that any information we hold about you is inaccurate, out of date, incomplete, irrelevant or misleading, please contact us using the details below. We will take reasonable steps to correct any information found to be inaccurate, incomplete, misleading or out of date.
Notification of data breaches: We will comply laws applicable to us in respect of any data breach.
Complaints: If you believe that we have breached a relevant data protection law and wish to make a complaint, please contact us using the details below and provide us with full details of the alleged breach. We will promptly investigate your complaint and respond to you, in writing, setting out the outcome of our investigation and the steps we will take to deal with your complaint. You also have the right to contact a regulatory body or data protection authority in relation to your complaint.
Unsubscribe: To unsubscribe from our e-mail database or opt-out of communications (including marketing communications), please contact us using the details below or opt-out using the opt-out facilities provided in the communication.
12. Cookies
We use “cookies” to collect information about you and your activity across our site. A cookie is a small piece of data that our website stores on your computer, and accesses each time you visit, so we can understand how you use our site. This helps us serve you content based on preferences you have specified. Please refer to our Cookie Policy for more information.
13. Business transfers
If we or our assets are acquired, or in the unlikely event that we go out of business or enter bankruptcy, we would include data among the assets transferred to any parties who acquire us. You acknowledge that such transfers may occur, and that any parties who acquire us may continue to use your personal information according to this policy.
14. Limits of our policy
Our website may link to external sites that are not operated by us. Please be aware that we have no control over the content and policies of those sites, and cannot accept responsibility or liability for their respective privacy practices.
15. Changes to this policy
At our discretion, we may change our privacy policy to reflect current acceptable practices. We will take reasonable steps to let users know about changes via our website. Your continued use of this site after any changes to this policy will be regarded as acceptance of our practices around privacy and personal information.
If we make a significant change to this privacy policy, for example changing a lawful basis on which we process your personal information, we will ask you to re-consent to the amended privacy policy.
This policy is effective as of 13 November 2026.
16. Contact us
To ask about this policy or your personal information, including to request a copy of your information, correct it or delete it, please reach us through our contact page.
Soul Care, Limited